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Terms and Conditions

Introduction

By using our web site, you are deemed to have accepted our terms and conditions of business. If you do not agree to any or part of these terms please do not use this web site.

Use of the web site

You must be at least 18 years of age to use this web site. Bookings you make must be for yourself or another person or persons for whom you are legally entitled to act. You will remain responsible for the security of your account and you will be liable for the cost of any bookings made using your account, irrespective of whether you made those bookings personally, or whether they were made by another person using your account log-on details. We therefore recommend that you keep your log-on details safe and secure.

Cancellations, amendments and refunds

Whether a ticket can be cancelled for a refund or amended is determined by the terms and conditions of the ticket and other conditions set out in the National Rail Conditions of Carriage. The over-riding condition in the National Rail Conditions of Carriage which applies to all tickets is that the original tickets must be returned within 28-days of the expiry of the validity of the ticket. takethetrain.co.uk cannot be held responsible for tickets which are lost or delayed in the postal system and will not be able to refund any tickets not received within these time limits. We therefore recommend that customers use a fast and secure method of delivery such as Royal Mail Special Delivery. Conditions specific to the ticket type which you purchased are also set by the train companies and these conditions are notified to you during the booking process but you can also find an overview by clicking here.

If you wish to amend or cancel your ticket, please contact us. You can find our contact details here. We will check whether your ticket can be amended or cancelled before processing the request. For amendments it is necessary for us to charge a nominal fee to cover our cost to process the request. For cancellations we must charge a cancellation fee, part of which is required by, and passed on to the train operating companies to cover their cost as the tickets ultimately go back to them for authorisation and approval.

Where a refund is due, we have to abide by strict guidelines set out by the train operating companies. This is to protect their revenue as we are effectively refunding their money, not ours. In most cases, we cannot process a refund without having the original tickets returned to us and where this is required by the train operating company we will request that you send them to us. You accept that you are responsible for the cost of posting tickets back to us. The train company is ultimately responsible for deciding whether a ticket is refundable or not, their decision is final and we cannot process a refund without their permission. Please note that if you are applying for a refund because you have not received tickets in the post, you must inform takethetrain.co.uk at least 24-hours prior to your outward travel date. We cannot refund any amount if you inform us after this time.

EC Online Dispute Resolution (ODR) Platform

Other refunds

If you have experienced a delayed or cancelled train and believe you are entitled to a refund, we will make the refund if we have permission from the train operator. If we are not granted permission, we will give you the train operators contact details to enable you to contact them direct.

Liability Disclaimer

takethetrain.co.uk sells train tickets on behalf of train operating companies. The train operating companies themselves are responsible for performing and undertaking the service described on this web site and on the tickets, not takethetrain.co.uk. takethetrain.co.uk is therefore not responsible for any delays, cancellations, or other disruptions to train services and is not liable for any financial losses, either as a direct or indirect result of such disruptions. However, all bookings made through takethetrain.co.uk are subject to the National Rail Conditions of Carriage which details the minimum level of service you should expect from train operators and also what action to take if you are not satisfied. You can find more information about the National Rail Conditions of Carriage by clicking here.

Whilst we endeavour to ensure that the information on this web site is correct, some information is supplied by third parties and therefore we do not warrant its completeness or accuracy and we accept no responsibility for any errors, omissions or inaccurate content on the web site.

We aim to provide access to the web site 24 hours a day without interruption, however there will be times when it is necessary to take the web site down for updates or for emergency maintenance. You give us permission to do this whenever we deem necessary and we will not in any way be liable to you for such downtime. We will, of course, keep this to a minimum and give you advance notice where possible.

We are not responsible for any form of consequential loss whether indirect or direct, any loss of profit, opportunity, revenue or business arising or in connection with the use or inability to use this web site.

To the maximum extent permitted by applicable law we exclude all representations, warranties and conditions (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill). However, nothing in these terms and conditions shall exclude or limit our liability for fraud, for death or personal injury caused by our negligence, or for any other liability which cannot be excluded or limited under applicable law.

Any refund that we make in respect of tickets that fail to be delivered in time for travel shall be no more than the cost of the tickets lost. Any refund that we make in respect of any other reason shall be no more than the cost of the tickets purchased. We are under no obligation to pay any form of compensation for disruptions caused to journeys (including the availability or otherwise of confirmed seat reservations), your recourse in this situation is with the train operators; details of how to apply can be found in the National Rail Conditions of Carriage, please click here.

When you receive your tickets or collect them from a Ticket on Departure machine, please check to see that the tickets reflect what you ordered and that they are valid for the train and service you wish to use before boarding the train. In the event that you board a train with a ticket without the relevant validity, you may have to pay the appropriate fare on the train and a penalty fare may also be payable. You are responsible for ensuring that you use the right train and service for the ticket you have purchased.

National Rail Conditions of Carriage

All bookings made through takethetrain.co.uk are subject to the National Rail Conditions of Carriage. You can view these conditions by clicking here. These conditions detail the minimum service you should expect and also detail the liability of train companies in respect of any loss caused by delays or cancellations, as well as certain other losses.

Intellectual Property

"takethetrain" and “takethetrain.co.uk" word marks have been submitted to the Trade Marks Registry under application 2567638. “Ferdinand Frog” images are protected under trade mark registration 2567870.

All contents of this web site, including any software, are protected by copyright, database right and other intellectual property rights. Nothing contained in these terms shall be construed as conferring any licence or right to use any trade mark, design right or copyright belonging to Openrail.

You may not 'frame' the web site in any way or use any form of automated system or software to extract data from the web site such as screen scraping or account aggregation.

You may view, download for caching purposes only, and print pages from the web site for your own personal use, subject to the following restrictions:

You must not:

  • License, republish (including republication on another web site), display, transmit, distribute, copy, modify, create derivative works from, transfer or sell any information, products or services obtained from this web site;
  • Sell, rent or otherwise sub-license material on the web site;
  • Reproduce, duplicate, copy or otherwise exploit material on our web site for a commercial purpose.

Other Terms

These terms and conditions, together with our privacy policy, constitute the entire agreement between you and us in relation to your use of our web site, and supersede all previous agreements in respect of your use of this web site.

This notice will be governed by and construed in accordance with English law, and any disputes relating to this notice shall be subject to the exclusive jurisdiction of the courts of England. If any of these terms are found to be invalid by a court or at law then the remainder of these terms shall continue to apply to the extent that they still make sense without the unenforceable term(s).

The prices quoted on this web site are in pounds sterling. If you choose to pay for a ticket using a foreign credit or debit card, please be aware that you will be subject to an exchange rate applied by your bank or card issuer.

Variation

We may revise these terms and conditions from time to time. Any revision will display a revision date; any reservations made prior to this date will be subject to the terms and conditions in force at the time the booking was made.

Privacy Policy

This policy sets out how we treat information given to us by you when using this web site. By using this web site you agree with the terms of this Privacy Policy.

What information do we collect?

To make a booking we need to collect certain minimum information, some of which is personal, such as your name, address or phone number. This information is only collected when you choose to supply it to us when making a booking. We may also collect, store and use other information when you use this web site. This may include information about your computer such as your IP address, geographical location, browser type, referral source, length of visit and number of page views. It may also include any other information you submit to us for the purpose of subscribing to one of our services and/or any other information that you choose to send to us.

Cookies

A number of features on our web site require that we use cookies which are small files stored on the users' computer. Although you can configure your Internet browser to refuse acceptance of cookies, we use them to temporarily store information during the booking process and you may not be able to complete a booking if they are refused.

We also use Google Analytics to analyse the usage of our web site. This helps us to improve the design of the web site and produce a better user experience. Google Analytics also works by storing cookies on users’ computers from which it can analyse pages visited and length of time on the page. You can view Google’s privacy policy here.

Using your personal data

Personal information submitted to us is used for operational purposes, for example, to issue a train ticket, process payment, confirm orders, communicate with you about your order or to personalise your visit to our web site.

We may also use your personal information to:

  • Allow you to use services on our web site other than booking;
  • Send you non-marketing communications such as confirmation notes;
  • Send you email notifications which you have specifically requested;
  • Send you our newsletter and other marketing communications relating to our business by email where you have specifically agreed to this (you can inform us at any time if you no longer require marketing communications to be sent by emailing us);
  • Provide third parties with statistical information about our users – this information will not be used to identify any individual user; and
  • Deal with enquiries and complaints made by or about you relating to this web site.

We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.

Other disclosures

We may also disclose information about you:

  • To the extent that we are required to do so by law;
  • With the train operator whose services you book;
  • In connection with any legal proceedings or prospective legal proceedings; and
  • In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

International data transfers

Information that we collect may be stored and processed in and transferred between countries that are outside of the European Union. If you are in the European Union, information which you provide may be transferred to countries which do not have data protection laws equivalent to those in force in the European Union. You expressly agree to such transfers.

Security of your personal data

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We will store all the personal information you provide on secure servers. All electronic transactions you make to or receive from us will be encrypted.

You therefore acknowledge that we shall not be responsible for any unauthorised use, distribution or loss of personal data excluding any responsibilities we are required to accept by data protection laws.

Access to personal information

You are entitled to see the personal information we hold about you. Provision of such information may be subject to the payment of a fee which we are entitled to charge by law, and we may require proof of your identity before we supply the personal information.

To obtain these details please write to us. You can find our contact details by clicking here.

Updating information

Please let us know if the personal information which we hold about you needs to be corrected or updated.

Third party web sites

This web site contains links to other web sites. We are not responsible for the privacy policies or practices of third party web sites.

Policy amendments

We may update this policy from time to time, please be sure to check this page regularly.

takethetrain.co.uk

takethetrain.co.uk is a trading name of Click Travel Ltd which is registered in England & Wales under registration number 3770815. Our registered office is Alpha Tower, Suffolk Street, Birmingham, B1 1TT. Our VAT registration number is 799566639.

Version: Jul 2011